Creating A Meeting In Teams

Applies to:Event Management for Office 365/SharePoint online

Follow this guide if you want to create a Teams Meeting directly in SharePoint and send the Teams meeting link to users once they enroll in an event.

Recurring

Prerequisites

Make sure you have the app SharePoint sapiens Modern User Interfaceversion 1.3.50.0 or higher installed. After installing the new version, open the Site Contents view on your SharePoint site, click on the app SharePoint sapiens Event Management, click on Change Settings and save the settings again.

Now open https://admin.microsoft.com/, open the SharePoint Admin Center, click on API access in Advanced and approve the request for the Graph API. The app uses this API to create the teams meeting.

Add the Teams Meeting column to the event form

Create new meeting in teams

If you want to create a Teams Meeting per event, add the column Teams Meeting to the EVMEvent content type in the list Scheduled Events. Open the list settings, click on EVMEvent in the content type section, click on Add from existing site or list columns and add the column Teams Meeting.

Creating A Private Meeting In Teams

Schedule different meeting types from within the Teams client: Channel meetings, ad-hoc meetings, private meetings. Schedule meetings by using the Outlook add-in. For scheduled meetings, initiate a chat before the meeting begins (to discuss the agenda, for example). Finishing/Archiving Meeting Agendas After your meeting, click “Finish Meeting” at the bottom of your agenda to end your discussions and clear the closed items off your list. All open items (i.e. Items without a checkmark next to them) will remain on your agenda for the next meeting). How do I create a Meeting for a Team in MS Teams, I can see how you can invite individual attendees, but how do I schedule a meeting in my calendar for everyone in a Team (without adding each. Attendees can choose to meet online or in person. Attendees can click in the join-Teams-meeting blob to join meeting over the Internet or by dialing in. Attendees can use other rich features of Teams, including video conferencing and meeting lobby, if configured.

Create a new Teams Meeting

If you now create or modify an event, you can create the Teams meeting directly in the form.

If you click on Create a new Teams Meeting, you’ll see a dialog that displays all user columns in the form with the entered users. Once the Teams Meeting is created, you can select presenters from the following users. If you want to use other users as presenters, close the dialog and change the users in the columns visible in the dialog.

Meeting

If you click on Create a new Teams Meeting, the app will create the teams meeting and update the event with the join link and meeting options. Click on Meeting options to verify the meeting options and select presenters for this meeting

Create a Live Event instead of a Teams Meeting

If you want to create a Live Event instead of a Teams Meeting and since Live Events have more set-up options, we recommend that you set up the Live Event in Microsoft Teams first and copy the invitation link to the SharePoint event manually. To copy the link to SharePoint, click on the Edit icon and copy and paste the link from Teams to the dialog in SharePoint using the Insert Hyperlink option.

Send the Teams meeting link to attendees

Attendees will receive an email invitation as soon as they enroll in the event in SharePoint. If you want to include the teams meeting information in your email invitation, add the placeholder {evmTeamsMeeting} to your email template.

Creating A Recurring Meeting In Teams

You can find the invitation template if you open the site contents view in your SharePoint site, click on the app SharePoint sapiens Event Management, click on Change Settings and select the E-Mail templates section on the left.

Copy an event with a Teams meeting link

Teams Creating A Meeting In A Channel

In the Scheduled Events list you can copy existing events.

If the event has a Teams Meeting, the teams meeting information is not copied to the new event form. In addition, the following message shows up in the form.

Important: Please use the link ‘Create a new Teams meeting’ below to create a new Teams meeting for this event.

Create A Teams Meeting Link

Click on Create a new Teams meeting to create a new Teams meeting for the new event.

Creating A Recurring Meeting In Teams

I hope you found this guide useful. If you have any questions, please send an e-mail to [email protected]