Eisenhower matrix is probably the most common framework for task prioritization. It helps you weigh your tasks based on importance and urgency, so you can focus on what actually matters the most. Benefits of using the Eisenhower matrix.
The Eisenhower method is a principle you can use toimprove the way you prioritize yourtasks.
Nov 18, 2020 The Eisenhower matrix of prioritization contains four quadrants on two axes. It helps individuals and managers determine which tasks are important, urgent, and necessary. The Eisenhower Box is an Urgent-Important Matrix which can be a powerful tool for effective decision making and time management. It allows you to prioritize urgent and important tasks and sort out less urgent and unimportant activities that you can either delegate or even delete from your schedule. Task Prioritization with the Eisenhower Principle February 8, 2017 Administrator Task Management One of the most important tasks of a manager is the prioritization of tasks, both his own and those he transfers to his employees. Not infrequently managers prefer to give the highest priority, since they can not deal with low-priority things.
This time management technique evaluateseach of your given tasks accordingly.
All of your tasks are analyzed andgrouped together by using “quadrants” of four sections:
1.Urgent and Important –1st Priority
2.Not Urgent but Important –2nd Priority
3.Urgent but Not Important –3rd Priority
4.Not Urgent and Not Important –4th Priority
Imagine a square with four sections where each section isfor each of the priorities above.
These are the four divisions of tasks you should understand for the Eisenhower method.
Here’s a brief explanation on how each level of priorities is treated:
- The tasks in the 1st Priority group are done immediately and personally.
- The tasks in the 2nd Priority group are given a 'deadline' or an end date.
- The tasks in the 3rd Priority group get delegated to a person capable of doing it.
- The tasks in the 4th Priority group are 'dropped.' Meaning it can be skipped from being done.
Eisenhower Decision Matrix
Applied with Experience
The Eisenhower method is used by the US President DwightD. Eisenhower during his governance and shows the way on how he performed histasks as he handled great responsibilities.
There is a quote by him that is veryrelevant to his personal time management strategies:
'What isimportant is seldom urgent and what is urgent is seldom important'
President Eisenhower was afive-star general in the United States Army during World War II. He served asthe Supreme Commander of the Allied Forces in Europe.
He had the responsibility for supervising and planning the invasion ofNorth Africa and the successful invasion of Germany and France.
Later he becamethe first supreme commander of NATO before he became president.
Using His Method is Simple
You may look at it assomething used by a highly accomplished person that makes it look complicatedhowever the principle is easy to applyfor your personal time management benefit.
You may have a to-do list oftasks or a planner where your activities are laid down. You’ll just have tocategorize them according to 'level of priority.'
Urgentand Important – 1st Priority
These are the most importantones and you have to quickly take action on them. These are unexpectedsituations and you usually won’t have any time to plan for it.
- Putting out thefire of something burning
- Taking someone to the hospital for emergencyreasons
- Answering the phone call from your boss
NotUrgent but Important – 2nd Priority
These tasks are notimmediate but they are significant in your life. You’ll usually have the timeto plan for them and work things out in careful procedure.
- Preparing forthe business seminar
- Planning for the wedding ceremony and activities
- Working on class projects
Urgentbut Not Important – 3rd Priority
These are things and events that can happen instantly and may need yourimmediate attention and action but you can ignore them for later or delegatethem to someone who can do it.
- Answering phone offers
Eisenhower Method Of Prioritization
- Interruptions from co-workers with their randomconversations
- Doing the lawn and managing the garden
NotUrgent and Not Important – 4th Priority
The last of the four priorities in the Eisenhower method is the leastimportant and can be 'done away.'
These are usually 'timewasters' that can takeyour energies away from accomplishing something productive.
- Watching TV andplaying video games
- Social media and texting except for businessreasons
- Gossiping, 'chit chats' or casual conversations
The Eisenhower method can be your principle of personaltime management strategies.
You just have to segregate your tasks accordinglyand follow the method sincerely and you’ll see the results with the way yourtime is used and the accomplishments you make.