Microsoft Teams Licensing

-->Microsoft Teams Licensing

Microsoft Teams: 1:1 A/V calls and Meetings supported. Includes Skype for Business Plan 1 capabilities. Cannot be administrators. No site mailbox. No personal site. F1 users unable to create forms. Cannot be administrators. Power Apps and Power Automate in F1 including create/share rights, and limited steps (2000 steps per day per user). Jan 08, 2020 Microsoft Teams Voice Licenses and Add-Ons: Phone System ($8/user/month) Phone System licenses provide the ability for a user to receive and transfer calls. Users can make online, peer-to-peer calls using Teams, but they will need an additional Calling Plan add-on to be able to make outbound calls using Microsoft as the PSTN calling provider. Feb 07, 2021 With the right Microsoft licensing, you can use Microsoft's ecosystem of products and services to streamline your business' communication and collaboration. A Preliminary Note on Microsoft Teams First, a note on Microsoft Teams: Teams itself is available for internal use at no cost. Shifts in Microsoft Teams is a schedule management tool that helps you create, update, and manage schedules for your team. Schedules - Create, edit, and manage a schedule with Shifts in Microsoft Teams. A Shifts schedule displays days at the top, team members appear on the left, and assigned shifts appear in the calendar. Dec 17, 2019 Guest Access Licenses for MS Teams. Hi, We would like to set up a single-user licensed Business Premium tenant and invite guest accounts to collaborate in MS Teams. So far there will be 10 external users. Per Microsoft documentation it looks like MS Teams Guest Access is Azure B2B feature and falls under the 1 (licensed):5 (Guest accounts) licensing model.

With guest access, you can provide access to teams, documents in channels, resources, chats, and applications to people outside your organization, while maintaining control over your corporate data. See Set up secure collaboration with Microsoft 365 and Microsoft Teams.


Microsoft Teams Best Practices

If you just want to find, call, chat, and set up meetings with people in other organizations, use external access.

A guest is someone who isn't an employee, student, or member of your organization. They don't have a school or work account with your organization. For example, guests may include partners, vendors, suppliers, or consultants. Anyone who is not part of your organization can be added as guest in Teams. This means that anyone with a business account (that is, an Azure Active Directory account) or consumer email account (with, or others) can participate as a guest in Teams, with access to teams and channel experiences.

Guests in Teams are covered by the same compliance and auditing protection as the rest of Microsoft 365, and can be managed within Azure AD. Guest access is subject to Azure AD and Microsoft 365 or Office 365 service limits.

The guest experience has limitations by design. For a full list of what a guest can and can't do in Teams, see comparison of team member and guest capabilities.


Guests follow Teams Org-wide settings for the coexistence Upgrade mode. This can't be changed.

To set up guest access, see Collaborate with guests in a team.

To compare external access (federation) with guest access (and decide which one you should use), read Communicate with users from other organizations in Teams.


Set up guest access

Guest access in Teams requires configuring other settings in Microsoft 365, including settings in Azure AD, Microsoft 365 Groups, and SharePoint. If you're ready to start inviting guests to teams, read one of the following:

  • To configure guest access for Teams for general use, see Collaborate with guests in a team.
  • To collaborate with a partner organization that uses Azure Active Directory and allow guests to self-enroll for team access, see Create a B2B extranet with managed guests.

Guest access in Teams is an organization-wide setting and is turned off by default. You can control guest access to individual teams by using sensitivity labels.

How a guest becomes a member of a team

  1. A team owner or a Microsoft 365 admin adds a guest to a team.
  2. The guest receives a welcome email from the team owner, with information about the team and what to expect now that they're a member.
  3. The guest accepts the invitation.Guests who have a work or school account in Azure Active Directory can accept the invitation and authenticate directly. Other users are sent a one-time pass code to validate their identity (One-time passcode authentication required).
  4. After accepting the invitation, the guest can participate in teams and channels, receive and respond to channel messages, access files in channels, participate in chats, join meetings, collaborate on documents, and more.

In Teams, guests are clearly identified. A guest's name includes the label (Guest), and a channel includes an icon to indicate that there are guests on the team. For more details, see What the guest experience is like.

Guests can leave the team at any time from within Teams. For details, see How do I leave a team?

Does Microsoft Teams Need License


Leaving the team doesn't remove the guest account from your organization's directory. This must be done by a Microsoft 365 global admin or an Azure AD admin.

Licensing for guest access

Guest access is included with all Microsoft 365 Business Standard, Microsoft 365 Enterprise, and Microsoft 365 Education subscriptions. No additional Microsoft 365 license is necessary. Teams doesn't restrict the number of guests you can add. However, the total number of guests that can be added to your tenant may be restricted by the paid features of Azure AD. For more information, see Billing model for Azure AD External Identities.


Users in your organization who have standalone Microsoft 365 subscription plans only, such as Exchange Online Plan 2, cannot be invited as guests to your organization because Teams considers these users to belong to the same organization. For these users to use Teams, they must be assigned an Microsoft 365 Business Standard, Office 365 Enterprise, or Office 365 Education subscription.

Guest access reviews

You can use Azure AD to create an access review for group members or users assigned to an application. Creating recurring access reviews can save you time. If you need to routinely review users who have access to an application, a team, or are members of a group, you can define the frequency of those reviews.

You can perform a guest access review yourself, ask guests to review their own membership, or ask an application owner or business decision maker to perform the access review. Use the Azure portal to perform guest access reviews. For more information, see Manage guest access with Azure AD access reviews.


Related topics

Microsoft Teams is part of a wide range of Microsoft / Office 365 licenses. The main element you get with the Teams client is the Chat, Collaboration within Teams & Channels, and the ability to do VoIP (Teams to Teams, Teams to Skype) Calling & Meetings with other Teams users within and outside of your organization. Below is a chart that shows the various licenses that include Microsoft Teams. All supported subscription plans are eligible for access to the Teams web client, desktop clients, and mobile apps.

Please be aware some of the security and compliance capabilities within Microsoft Teams will vary based on the security and compliance features you have available for the specific subscription you have.

For the PSTN connectivity for Calling and Meetings, it requires a few additional add-on licenses. The first license listed below is audio conferencing. Basically, this provides you with PSTN conference bridge numbers to allow individuals to join in on a Microsoft Teams meeting via the public telephone network. *Please note Microsoft & Office 365 Enterprise E5 includes Audio conferencing.

If you want to obtain or port in your public telephone numbers to assign to your users, you will need the phone system license. The phone system license will enable PBX features and provide you the ability to add telephone numbers to users, setup call queues, auto attendants, and leverage various PBX like functionality. *Please note Microsoft & Office 365 Enterprise E5 includes Phone System.

The last item, Calling Plans is an optional element. Calling plans allows you to utilize Microsoft as your telephone carrier. This service provides connectivity to the PSTN and telephone numbers. If you want to leverage a difference carrier you have the option of configuring Direct Routing using a hardware or software based Session Border Controller (SBC) that will be leveraged for the connection to the public telephone network.

There are a lot of details and elements around Microsoft Teams. Check the following links below for additional details or feel free to reach out to discuss.

  • Microsoft Teams Licensing –
  • Microsoft Teams Add-on Licensing –
  • Microsoft Teams is also available for non-profit organizations. Teams rolled out for the US Government Cloud Community (GCC) on July 17 2019. –