Sales Invoice Example

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The sales invoice templates are for any type of retail or private sale that involves property transferring from a seller to a buyer for payment or trade. The invoice lets the buyer know the amount of payment due, the due date for payment, proper payment method, and any other instructions needed to complete the payment. Sellers and buyers should keep copies of the invoice to record the goods shipped and received, and to complete their accounting records.

Create this Invoice below

  1. Basic blank invoice example. This first invoice sample shows what a basic invoice might look like.
  2. The Sales Invoice form examples and templates allow you to edit and add more elements you need to make personalized sales invoice that easily tracked by your customer. They are downloadable and editable. Below are sample invoice forms from Edraw.

Sales Invoice Template. To easily design and create sales invoices for your business, you can download sales invoice templates and customize them to suit your needs. FreshBooks offers an easy-to-use sales invoice template you can download, available in PDF, Word and Excel formats.

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Invoice Types

The Sales Invoice Template is a document issued by the seller of a product to the buyer, charging them for the items purchased. The invoice provides a record of the amount of product sold, who it was sold to, the date it was sold, and the payment timeframe for the buyer of the goods. The sales invoice increases the organization of the buyer and seller, resulting in more efficient tax filing. To complete the sales invoice in either PDF, Word, or Excel format, follow the step-by-step instructions below.

Step 1 – Download

Download the Sales Invoice in Adobe PDF or Microsoft Word (.docx).

Step 2 – About the Company

At the top of the page, enter the Name of the company selling the product followed by the following contact details:

  • Company Street Address
  • City, State, and ZIP Code
  • Fax Number
  • Phone Number
  • Email Address
  • Website

Step 3 – Customer Information

Under the “Bill To” header, enter the contact information of the individual or company purchasing the product, which includes:

  • Invoice Number
  • Date (of Sale)
  • Phone Number
  • Full Name
  • Street Address
  • City, State, and ZIP Code

Step 4 – Table & Totals

In the table, begin by entering the Quantity (number) of items purchased, followed by an Item # (if applicable), a short Description of the items purchased, and the Unit Price of a single item. Multiply the Quantity by the Unit Price to calculate the Amount for each item. Sum the values in the Amount column to calculate the Total Labor cost. Then, add on any Sales Tax to calculate the TOTAL invoice amount.

At the bottom of the page, write in any Comments or SpecialInstructions. This can include accepted payments or any clarifications on listed prices. To complete the invoice, enter the Number ofDays the client has to pay the invoice in full.

Step 1 – Download

Download the Sales Invoice in Microsoft Excel (.xlsx).

Step 2 – Company Details

Enter the following regarding the company selling the items:

  • Phone Number
  • Fax Number
  • Email Address
  • Website
  • Street Address
  • City, State, and ZIP Code

Step 3 – Customer Contact Info

Enter the Name of the customer where it says “Bill To.” Then, enter the customer’s contact information, which includes:

  • Invoice Number
  • Date Issued (when the customer will be given the invoice)
  • Due Date
  • Phone Number
  • Street Address
  • City, State, and ZIP Code
Example

Sales Invoice Example Template

Step 4 – Table + Notes

Starting from the left, enter the following into the table:

  • Quantity (number of items sold)
  • Item # (unique to each item)
  • Description of each Item
  • Unit Price (Cost per item)

Sales Invoice Terms And Conditions Example

The Amount column will automatically multiply the Quantity by the Unit Price for each product entered. Next, enter any applicable Sales Tax (as a decimal) into the designated field. The TOTAL value will then be displayed. To complete the invoice, enter any Comments and Instructions for the client followed by the number of Days until the invoice is due (from the issue date).

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